Privacy Policy

1. Scope and Who We Are

This Privacy Policy explains how Autohire Enterprises LLC, doing business as AutoHire, collects, uses, discloses, retains, and protects personal information through www.autohire.com, AutoHire mobile applications, Spark messaging, and related services. It applies to Candidates, Employer users, Visitors, and support contacts in the United States.

2. Information We Collect

Category	Examples
Account and identity	Name, contact details, credentials, age/eligibility confirmation, authentication events, account role
Candidate Profile	Resume, experience, skills, credentials, preferences, employment interests, profile fields, optional photograph
Employer and opportunity	Company Profile, corporate-domain verification, Requisitions, employment brand, locations, internal role/permissions
Applications and communications	Applications, invitations, Spark messages, internal Employer comments, interview and status activity, support requests
Payment and commercial	Plan, invoice, transaction identifiers, billing contact, tax and refund records; Stripe generally receives payment-card details
Device and usage	IP address, device identifiers, browser/app information, pages and features used, diagnostics, logs, approximate location derived from IP
AI inputs and outputs	Job descriptions, resumes where enabled, prompts, structured fields, recommendations, explanations, drafts, quality and safety records
Preferences and consent	Profile visibility, business blocks, communications choices, cookie choices, Terms acceptance, privacy requests
Derived and aggregate	Potential matches, trends, insights, inferred interests, and de-identified or aggregated statistics

Please do not submit Social Security numbers, financial-account credentials, medical records, protected-class information, or other sensitive information unless AutoHire expressly requests it for a stated lawful purpose.

3. Sources

You, including information entered, uploaded, messaged, or provided to support.

Employer organizations and their authorized users.

Your interactions with the Platform, cookies, SDKs, logs, and connected devices.

Service providers, including payment, AI-processing, hosting, authentication, communications, analytics, fraud-prevention, and support providers.

Public or licensed sources used to support Employer verification, automotive taxonomy, or Company Profile information, where lawful.

4. How We Use Information

Create and administer accounts, Candidate Profiles, Company Profiles, roles, permissions, and settings.

Operate discovery, recommendations, applications, Requisitions, Spark, notifications, billing, support, and account deletion.

Parse and structure information, generate editable drafts, explain recommendations, and improve relevance and usability.

Authenticate users, verify Employers, prevent fraud and abuse, secure the Platform, investigate incidents, and enforce policies.

Communicate service, legal, security, product, and—where permitted—marketing information.

Measure performance, troubleshoot, conduct research, develop features, and create aggregate or de-identified insights.

Comply with law, protect rights and safety, resolve disputes, preserve records, and support corporate transactions.

5. AI Processing

AutoHire may use commercial AI services to parse Employer-provided job descriptions into AutoHire's structured format. AutoHire configures applicable AI services under commercial terms and safeguards addressing permitted use, security, retention, and model-training restrictions.

AutoHire may use AI-assisted resume parsing and Candidate recommendation functions as described in the AI Disclosure. AutoHire does not send optional Candidate photographs to AI systems for matching, ranking, parsing, or sensitive-trait inference.

6. When We Disclose Information

Candidates and Employers, according to applications, invitations, Spark interactions, role permissions, profile settings, and business blocks.

Service providers processing information for hosting, AI, authentication, email/SMS/push, payments, support, security, analytics, and related operations under contractual restrictions.

Advertising and measurement partners if corresponding technologies are enabled and consent or opt-out rights have been addressed.

Professional advisers, auditors, insurers, and financing sources under confidentiality obligations.

Government authorities or other parties when reasonably necessary to comply with law, protect rights or safety, investigate abuse, or respond to legal process.

A buyer, successor, lender, or transaction participant in a merger, acquisition, financing, bankruptcy, reorganization, or sale of all or part of AutoHire, subject to applicable law, existing privacy commitments, and notice before materially inconsistent new uses.

AutoHire does not sell personal information for money. Certain analytics or advertising disclosures may be treated as a "sale," "sharing," or targeted advertising under some state laws even when no money changes hands. AutoHire will provide required notices and opt-out controls before enabling those practices.

7. Candidate Profile Visibility and Blocking

Candidates control profile visibility and may block one or more business profiles that exist in AutoHire when the block is selected. A selected business-level block applies to that organization and its associated employer users and excludes the Candidate from that business's search, recommendations, and direct-profile access. A block does not automatically apply to a business profile created after the block is selected, even when the Candidate intended to avoid that business or an affiliated entity. Candidates are responsible for periodically searching AutoHire and adding newly available business profiles they wish to block. AutoHire cannot guarantee that every business, affiliate, or later-created profile will be identified or blocked. The business is not told it was specifically blocked.

A block does not retroactively retrieve information already included in an application, shared through Spark, exported lawfully by an authorized recipient, or retained for legal and security purposes. Candidates should withdraw an application or contact support when they want additional action concerning previously shared information.

8. Cookies, SDKs, and Advertising

AutoHire may use technologies from Google, Meta (including Facebook and Instagram), and LinkedIn for analytics, advertising, security, and measurement. Nonessential technologies are controlled through appropriate consent and preference mechanisms where required. See the Cookie Policy.

9. Communications

AutoHire uses email, in-app notices, push notifications, and SMS for service and optional promotional purposes. At launch, SMS may support MFA, new applications, and Requisition-live notices. Later uses may include Spark alerts, job-interest notices, and interview-scheduling events. Marketing choices do not prevent essential service, security, legal, or transactional communications.

10. Retention

Information	Approved retention
Active Candidate Profile	While the account remains active
Inactive Candidate account	Prompt after 24 months; delete or anonymize after 36 months unless reactivated
Applications and Spark messages	Three years after the last relevant activity
Deleted account—production	Remove within 30 days, subject to legal holds and required records
Deleted account—backups	Expire within 90 days
Employer accounts and Requisitions	Account life plus three years
Billing, tax, consent, Terms, notices	Seven years
Security and access logs	12–24 months based on risk and system purpose
Legal hold, fraud, or dispute	Until the matter and required hold conclude

11. Your Choices and Privacy Rights

Access, correct, update, download, or delete information through available account tools or a verified request.

Control profile visibility, block businesses, manage communications, and withdraw optional consent.

Opt out of sale/sharing or targeted advertising where applicable, including through recognized browser-based opt-out signals such as Global Privacy Control when legally required.

Request information about categories collected, purposes, sources, recipients, and retention, where state law provides that right.

Appeal a denied privacy request by replying to the decision. AutoHire will not unlawfully discriminate for exercising privacy rights.

Submit requests to service@autohire.com. AutoHire may verify identity and authority, may use an authorized-agent process, and will respond within the period required by applicable law. Some information may be exempt or may need to be retained.

12. State-Specific Notice

Residents of states with comprehensive privacy laws may have additional rights, subject to statutory thresholds, exceptions, and effective dates. AutoHire may voluntarily honor a consistent set of access, correction, deletion, portability, opt-out, and appeal rights even when a particular statute does not apply.

For California residents, Section 2 covers identifiers; customer records; commercial, internet/network, professional/employment, geolocation, inference, and communications information; and potentially sensitive information if voluntarily supplied. AutoHire does not use sensitive personal information to infer characteristics. Categories treated as sale, sharing, or targeted advertising depend on the technologies enabled, and AutoHire provides notices and opt-out controls as required by applicable law.

13. Security

AutoHire uses administrative, technical, and physical safeguards designed for the nature of the information, including role-based access, least privilege, authentication controls, encryption in transit and where appropriate at rest, logging, secure development, vendor review, and incident response. No system is perfectly secure, and AutoHire cannot guarantee absolute security.

14. Children

AutoHire is for adults 18 and older. We do not knowingly collect personal information from anyone under 18. Contact support if you believe a minor supplied information so we can investigate and take appropriate action.

15. U.S. Operation and Transfers

AutoHire launches in the United States. Service providers may process information in other locations under contractual and legal safeguards.

16. Changes and Contact

We will update this Policy when practices change and provide additional notice or obtain consent for material changes where required. The posted last-updated date identifies the current version.

Privacy contact: service@autohire.com | Autohire Enterprises LLC, 4539 N 22nd St, Ste R, Phoenix, AZ 85016 | www.autohire.com

Google API Services — Limited Use Disclosure

AutoHire's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

AutoHire accesses Google Calendar data solely to create, update, and delete interview events on behalf of the employer. Specifically:

• No Google user data is transferred to, processed by, or used to train any AI or machine learning models.
• Google Calendar data is not shared with any third-party services.
• AutoHire does not read or list existing calendar events — we only create, update, and delete interview events.
• When an employer disconnects their Google account, the OAuth token is revoked with Google and permanently deleted from our database.

For questions about our data practices, contact us at support@autohire.com.